Legal Minds Ltd.
Bleicherweg 10
8002 Zurich
Legal Minds Ltd (hereinafter Legal Minds, we or us) want you to feel secure regarding your personal data and to be informed about when, for what reason and which personal data about you is processed before, during and after our collaboration or when you visit our website (including subpages and applications). If necessary, other data protection declarations or general terms and conditions may govern specific matters. We reserve the right to amend this privacy policy if deemed necessary. The following is the current, binding version.
We are committed to processing and protecting your personal data confidentially and in compliance with applicable data protection regulations. We adhere to the Swiss Data Protection Act (DPA), although the applicable law may vary depending on the individual case.
2. Terms
Personal data includes all information relating to an identified or identifiable natural person (such as a name, contact details, date of birth, or email address).
Processing encompasses any handling of personal data, such as storing, disclosing, collecting, deleting, saving, modifying, or destroying it.
3. Do we process personal data?
3.1. Fundamentals
We only collect and process the personal data that we receive from our customers and other business partners as part of our business relationship with them and other persons involved or that we collect from users through the operation of our website and other applications.
This privacy policy is relevant for you if you:
- visit our website (including subpages and applications);
- send us inquiries;
- are otherwise in contact with us (e.g. due to an event or for a personal meeting);
- apply for a job with us;
- are one of our (potential) customers or have a contractual relationship with us;
- are associated with one of our customers (in particular employees of our customers),
business partners, service providers or third parties or are a family member of our customers.
Our business activities particularly include but is not limited to the recruitment of legal and compliance professionals, consulting services and the organization of events.
We collect your personal data when you interact with us personally, via E-Mail, contact form or telephone, when you visit our website, apply for a job with us or attend one of our events. Additionally, we collect your personal data when we obtain it, where permitted, from publicly accessible sources (e.g. debt collection register, credit agencies, commercial register, media, internet, social media presence (specifically LinkedIn)), from authorities or third parties. If you do not provide us with your personal data directly or if we do not access it from publicly accessible sources, we may obtain information from third parties, particularly in connection with the recruitment and application process, so that we can conduct all necessary background checks and accommodate a successful placement.
If you do not provide us with your personal data directly, we may obtain information from third parties, particularly in connection with your professional functions and activities This may include collecting references from your employers to assess career opportunities, facilitate professional introductions, or support recruitment and talent advisory processes.
If you provide us with personal data of other individuals (e.g., family members, colleagues, business partners), please ensure that you are authorized to do so, that the personal data is accurate, and that the affected individuals have been informed in advance about the disclosure as well as our privacy policy.
3.2. Website
In order to properly process your request via contact form, email, phone, or post, we require certain personal information, such as your name, address, and email address. We do not share this data with third parties. Mandatory fields are only marked as such if the information is necessary for us to provide our services.
Our log files record the following data when our website is accessed:
- IP address / host name of the accessing computer
- Time of the server request
- HTTP Method & Protocol Version
- Browser type and browser version as well as the operating system used
- Referrer URL
This data cannot be assigned to a specific person. We do not merge this data with other data sources, except in the case of unlawful use.
3.3 Social Media
On our website, we do not use any social media cookies or plugins, but only provide links to third-party websites, specifically to our social media pages. We ensure that third parties do not receive any personal data from you when visiting our website. This only happens when you click on the respective links and are redirected to the third-party website.
3.4. Categories of personal data
We process the following categories of personal data:
- Contact details (e.g. title, name, address, e-mail address, telephone number)
- Information about your company or employer
- Information about the position
- Titles of your employees
- Information about your work experience, education and references
(including but not limited to reference letters and academic grades)
- Information about the relationship between you and a person, as well as other essential information (e.g. marital status)
- Identification and background information (date and place of birth, nationality, copies of passport or other ID cards, permits, picture, signature)
- Financial information and transaction data (e.g. tax number, salary, bank details such as account number, account movements, beneficiaries, amount)
- Information that is disclosed to us (by third parties)
- Information that we create for you as part of our services
- Information that you provide to us (e.g. residential status, hobbies), in some cases also about third parties (e.g. third parties involved in the event of damage)
- Data from your interactions with us (e.g. inquiries, comments, phone calls)
- Data about your habits and preferences in relation to the use of our products and services
- Login data for our portals (e.g. user name, password)
- Data about your devices (e.g. when you visit our website (IP address, technical data))
4. When and for which purposes do we process your personal data?
We process your personal data as follows:
- Communication: As part of our communication with you, we process your personal data as well as the personal data of your employees and third parties who have a relevant relationship with you;
- Background check: For our due diligence, we may carry out background checks during the initial communication and negotiation phase;
- Contract negotiations: In order to determine the scope of our services, we may already have access to personal data and information about you, the company you are working for or other persons who have a relevant relationship with you;
- Services: We process personal data to properly fulfill our agreed-upon services and to create information for you;
- Management of our business relationship: To be able to manage our business relationship with you, we may need to process personal data
- Maintenance of our operations: We process personal data to maintain our internal operations
- Information and Events: We process your data to send updates, invitations to events, information about changes relevant to you etc.
- References: We may share feedback you have posted on the internet about us on our website after your approval
- Invoicing: For invoicing, we process financial information such as payment details
- Data security: We process your data for system security and stability
- Prevention and investigation of criminal offences and other misconduct: We process your personal data e.g. to conduct internal investigations or data analyses to combat fraud
- Retention: We retain the information you provide to us and the data we create as part of our service for no longer than the retention period applicable to us
- Legal requirements: We process personal data to comply with legal and regulatory obligations
- Legal claims: We process personal data for the possible enforcement and defense of legal claims
5. On what legal basis do we process personal data?
We process personal data for the purposes set out in section 4 above on the following basis: to fulfil our (pre)contractual obligations and to provide our services, to protect our legitimate interests, including the interests listed above (e.g., to carry out our activities and, in particular, to make the website user-friendly, secure, and reliable and to communicate through it; to ensure information security and protection against misuse; as well as to assert, enforce, or defend legal claims or (in) judicial proceedings; to comply with legal and regulatory obligations and/or based on your consent.
6. Will your personal data be disclosed to third parties or abroad?
We strive to avoid disclosing your personal data to third parties or abroad whenever possible. As far as it is permitted and necessary within the scope of our business activities and for the purposes described in section 4 (e.g., for contract fulfillment or overriding interests), if you have provided consent, or if we are required to do so by legal provisions or enforceable official or judicial orders, a disclosure may take place.
The recipients may include:
If you would like to know which specific companies we work with, we will gladly provide more
detailed information. You can contact us using the contact details provided in section 1.
Our recipients are generally located within Switzerland, but may also be in the EU/EEA or anywhere in the world, particularly in the USA. However, we place great value on outsourcing as little as possible or disclosing to non-EU/EEA countries.
Third parties appointed by us to process the data may only process the personal data according to our instructions.
If a recipient is located in a country without an adequate level of data protection, the recipient will be contractually required to comply with the applicable data protection laws. This is done through standard contractual clauses of the European Commission, with the necessary adjustments for Switzerland, if the recipient is not already subject to a legally recognized framework ensuring data protection and no exception applies. An exception may apply to legal proceedings abroad, but also in cases of overriding public interests, or when a contract execution requires such a disclosure, if you have consented or if the data has been made publicly available by you, whose processing you have not objected to.
7. Retention period of personal data
We process and store your personal data for as long as it is necessary for the operation of our website, for contract negotiations, the services offered and for the fulfillment of our contractual and legal obligations and otherwise for the purposes pursued with the processing, e.g. for the communication with you.
Additionally, we store your personal data in accordance with the applicable legal obligations such as retention periods (usually for a maximum of 10 years) or for as long as claims can be asserted against us (for purposes of evidence). As soon as your personal data is no longer required for our purposes, it will be deleted or anonymized as far as possible. As a rule, shorter retention periods of three months or less apply to operational data (e.g. system logs, cookies).
8. Data security
We take appropriate technical and organizational security measures to protect your personal data from unauthorized access, unlawful use, disclosure, alteration or destruction. Appropriate measures include but are not limited to the issuance of instructions to our employees, IT and network security solutions, access controls and restrictions, encryption of storage devices and transmission. We use encrypted data communication based on HTTPS/TLS whenever possible, in conjunction with the highest available encryption level.
Regarding our website, we have no influence on external sites to which we link, nor on external sites that link to our website. We cannot guarantee that the information contained on such sites is accurate or that they are free from malware (such as viruses). Information and services provided by linked websites or web services are entirely the responsibility of the respective third party. We disclaim any responsibility for such websites or web services.
9. Obligation to provide personal data
As a rule, you are not legally required to provide us with your personal data. However, for the business relationship with us, we do need certain personal data from you. Only in this way can we contact you and provide our services in the best possible way. Without this personal data, we will generally not be able to respond to your request or enter into a contract with you (or the entity/persons you represent), nor fulfill our contractual obligations. Additionally, to visit our website, we require certain data from you (e.g. IP address).
Profiling and Automated Decision-Making
We do not use profiling to inform you about our services or to send you advertisement.
11.1. Right to Information
You have the right to request information from us about whether your personal data is being processed, who is responsible, which personal data is being processed, the purpose of the processing, how long the data is retained or the criteria for determining this period, the source of the personal data, whether the data is transferred to third parties or third countries, whether automated individual decisions are made and, if so, the underlying logic as well as the recipients or categories of recipients to whom personal data is disclosed.
11.2. Right to Rectification, Deletion, or Restriction of Data Processing
You have the right to request that certain personal data:
- Be corrected if it is incomplete or incorrect;
- Be deleted immediately if the data is no longer necessary for the purposes for
which it was collected or processed and no other legal provisions prevent deletion; or
- Be processed only in a restricted manner.
11.3. Right to provision of data and transfer of data
Under the provisions of article 28 of the Swiss Data Protection Act, you can request from us the delivery of your personal data that you have provided to us in a commonly used electronic format. Please note that this only applies to certain types of personal data.
11.4. Withdrawal of consent and right to object
You can withdraw your consent to processing or object to processing at any time and without giving reasons, especially for direct marketing purposes, the profiling conducted for such purposes, and other overriding private interests in processing.
However, we do not engage in direct marketing or profiling. The withdrawal applies to any future processing of the affected personal data. However, we may no longer be able to fulfill your request if your personal data is essential for this.
Please also note that we reserve the right to assert any legally required restrictions, such as when we are obligated to store or process certain data, have an overriding legitimate interest in doing so, or need the data to assert claims.
Exercising such rights generally requires you to prove your identity clearly (for example, by providing a copy of your ID if your identity cannot otherwise be verified).
You also have the right to enforce your claims in court or file a complaint with the competent data protection authority. The competent data protection authority in Switzerland is the Federal Data Protection and Information Commissioner (https://www.edoeb.admin.ch).
You can exercise your rights at any time electronically via dataprotection@legalminds.ch, +41 44 561 61 41, or by mail to Legal Minds Ltd, Bleicherweg 10, 8002 Zurich.
We are happy to assist you for any inquiries and suggestion regarding data protection.
Cookie Policy Legal Minds Ltd
1. What are cookies?
Cookies are small data or image files that are transmitted when visiting a website and stored in the user's browser on their computer or mobile device. When the website is visited again, the user's browser sends the contents of the cookie back, enabling the recognition of the user, even if we do not know who you are.
In addition to session cookies, which are only used during a session and deleted after your website visit, cookies can also store user settings and other information for a specific period (permanent cookies). However, you can configure your browser to delete cookies early or after a session. Most browsers are preset to accept cookies.
You can check the activation status of cookies from various providers at youronlinechoices.com and object to the collection or analysis of your data through these cookies. Via optout.networkadvertising.org, you can access a central opt-out page for various cookies, particularly from providers in the USA.
2. Why do we use cookies and other tracking technologies?
We use cookies and similar technologies for the following purposes:
- To ensure the security of our website and portal users
- To allow you to save user settings (e.g., auto-login or your language preferences)
If you block certain cookies, this may affect the functionality of our website (e.g., language selection, login).
3. What types of cookies and other tracking technologies do we use?
On our website, we use the following cookies and technologies:
Session Cookies:
These are session-based information files that are deleted as soon as you close your browser window or shut down your computer. We use these cookies, for example, to improve navigation on our website, prevent fraudulent inputs from visitors, and collect aggregated statistical data.
Persistent Cookies:
These cookies are automatically deleted after a predefined duration, which varies depending on the cookie. You can view and manually delete the set cookies and their expiration times at any time in your browser settings. We use these cookies, for example, to prevent misuse of our contact form.
Strictly Necessary Cookies:
These cookies are essential for the functionality of our website and cannot be deactivated. They are set based on your use of our website and its individual subpages (e.g., for filling out forms or logging into our portal). If you block these cookies, our website may no longer function properly.
Domain | Cookies | Provider | Purpose | Storage duration |
page-stats.de | matomo_sessid | Matomo | Consent Management | 14 days |
Performance Cookies:
These cookies allow us to measure visitor numbers and website usage so that we can optimize it. This helps us identify which topics are most popular and which content is rarely used. All collected information is aggregated and therefore anonymous. We do not use such cookies.
Domain | Cookies | Provider | Purpose | Storage duration |
legalminds.ch | pk_id | Matomo | Analytics | 1 year 28 days |
legalminds.ch | pk_ses | Matomo | Analytics | 30 min |
Functional Cookies:
These cookies enable us to offer you enhanced functionality and personalization of our website. Some of these cookies are set by third parties whose services we use on our site. Without your consent, these cookies do not process any of your information; however, certain parts of our website may not function properly without them.
Application | Cookies | Provider | Purpose | Storage duration |
- | - | - | - | - |
Without your selection in the cookie banner, only the strictly necessary cookies will be set. Additional cookies will only be used if you actively give your consent.
4. Further information on the cookies and tools we use
reCAPTCHA: We obtain the reCAPTCHA cookie from Google Inc., or for the European region, from Google Ireland Limited (Gordon House, Barrow Street, Dublin 4, Ireland). This cookie helps us protect our website from spam software and misuse by non-human visitors. We specifically use this cookie to secure our contact form.
reCAPTCHA applies advanced risk analysis techniques to distinguish humans from bots by embedding a JavaScript element in the source code. The tool then runs in the background, analyzing your user behavior. Based on these user actions, the software calculates a so-called captcha score, which indicates the likelihood that you are human.
During this process, personal data is collected (e.g., IP address, referral URL, information about your operating system, cookies, mouse and keyboard behavior, date and language settings, all JavaScript objects, screen resolution, and potentially other data). This data is usually truncated before being transmitted to a server in the EU or the USA. The IP address is not combined with other Google data unless you are logged into your Google account while using reCAPTCHA.
After the algorithm checks whether Google cookies from other Google services are already stored in your browser, reCAPTCHA places an additional cookie in your browser and captures a snapshot of your browser window. We use this cookie based on our legitimate interest in making our website more secure.
If you wish to have your data deleted, please contact Google Support at: https://support.google.com/?hl=en&tid=331696858034. Additionally, it may help to clear your browser history and cookies and log out of Google services.
For more information on Google reCAPTCHA and Google's privacy policy, please visit the following links:
https://www.google.com/recaptcha/intro/v3.html
https://www.google.com/intl/en/policies/privacy/
https://www.google.com/recaptcha/intro/android.html
Matomo: We use the Matomo (formerly Piwik) cookie, which is provided by the open-source analytics platform Matomo. Matomo is a service from InnoCraft Limited (InnoCraft, we), a New Zealand registered company (NZBN 6106769), established by the creators of Matomo, 7 Waterloo Quay PO625, 6140 Wellington, New Zealand. InnoCraft/Matomo provides digital analytics products and services that help individuals and businesses keep full control over their data.
This cookie helps us collect anonymous information about how visitors interact with our website, including tracking pages viewed, the time spent on the site, and how visitors navigate through it. This allows us to analyze and improve the functionality of our website to better serve our users.
Matomo does not share data with third-party services and ensures that data is stored within the EU, respecting the strict data protection standards. Unlike many other analytics tools, Matomo anonymizes data before processing and ensures that no personal information is collected unless explicitly provided by the user (e.g., through forms on the website).
The data collected includes your IP address, which is anonymized before being stored, the pages you visit, the time spent on each page, your browser settings, and the device used to access the site. These details are analyzed to improve website performance, user experience, and security. No identifiable personal information is associated with this data, and it is used solely for internal purposes.
Matomo also respects user privacy by offering the option to opt-out of tracking. If you wish to opt-out, please refer to the instructions provided in the Matomo privacy settings or manage your cookie preferences through your browser settings.
For more information about Matomo’s privacy policy and how it handles your data, please visit Matomo’s official website and navigate to their privacy policy section.
